Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. Requests are processed within 1-2 business days. The reservation period will include January 9th, 2022 throughAugust 19th, 2023. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. Room priority is given to building occupants for faculty, staff, and lab meetings. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. Please do not move the furniture. Event holders must: Request space as early as possible. The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. Do I need to come into the office to make a reservation? RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. Groups not currently registered may not make reservations. Click here to reserve space. All of the rooms can be reserved through the department calendar. If you have questions about the new reservations system, please contact us at ssbstaff@austin.utexas.edu. College of Natural Sciences Microphones must be checked out from the building management officeat least24 hours in advance. Are there any parameters on reserving the Black Box Theater? Reservations. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 All conference rooms are searchable in the Global Address List (GAL) by building code and room number. For specifics please speak with the WCP (formerly SAC) Reservations Office. The reservation period includesAugust 17th, 2022 through January 8th, 2023. Student requests for study sessions or TA hours are not allowed. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. These spaces often have flexible seating options. Need to find a space for a meeting or event? Please log in with your UT EID email address (example: uteid@austin.utexas.edu). William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. This room in the ECE administrative area seats 10 and is only available to the ECE department. The Mustangs Amplified Sound Area is the area bounded by the sidewalk on the east side of San Jacinto Boulevard, by the west wall of the Texas Memorial Museum, and by the outer edge of the two stairways on either side of the lawn. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. 2.122 Convocation Center. You'll be given a list of your reservations. Food is only allowed in POB if catered from O's Campus Cafe. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Please refer to our policies and procedures section 5.1 for further information on decorations. The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. Attn: Room Scheduling Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. Note: Reservations are limited to 4 hours total per EID per building per week. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. Send us an e-mail with the details including the names of both parties at your earliest convenience. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. This ensures that the room will be available. GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. These spaces have special policies and are of higher demand. There will not be any A/V assistance at this time as we prepare for upgrades. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. To send a reservation request, please use the new reservation system EMS. College of Natural Sciences is home to a number of nationally-recognized teachers and researchers. There are two catering options. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. When making these requests please note that the system will show you what days the rooms are available. PAI 5.41 is not available for reservation by students. Please contact the Reservations Office for more details. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. You may also use our Event Management System (EMS) Web App for making reservations at any time from anywhere on your computer or mobile device. Only the area within the stone circle is reservable. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. The PCL Group Study rooms are reservable spaces for groups of 2 or more. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . NO. Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. Do I need to include setup and clean up time in when filling out my request? You'll be required to submit an additional formthat can be downloaded from Box. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. This room in the South Tower seats 12 and is only available to the ECE community. UT Internal Users How to Become a User of the TMI Facilities How to Reserve Instruments Billing Information Classes and exams have first priority in GPCs. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. Electricity is available. Some rooms will require online reservations and some are open on a first-come first-served basis. Hours of Operation: Share details about room changes with all meeting/event attendees. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . Can I make a reservation for more than two semesters in advance? Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. (A one week period is defined as Sunday through Saturday at midnight.). Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. What do I do if I do not see my name under the contact list? Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) 512-232-6679MSBmedia@mccombs.utexas.eduhttps://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA Course Requirements. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to ase-rooms@austin.utexas.edu, The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. Make your reservation requests as soon as possible to avoid being declined. Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). College of Education Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. Leave a GPC for the class or exam following. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. Study rooms in the PCL Scholars Commons are forgraduate students only. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. Projector, Media Console, Doc Cam, Classroom. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. Both buildings feature theaters and ballrooms. ITS staff may not be immediately available to provide support during an event. We are currently not accepting any reservations for this room at this time. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. See below for details. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. Capacity: 231 - Media: full media console. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. Select Browse to view available rooms. See a complete listing of room descriptions, including furniture and equipment. Permanent building occupants shall submit their requirements for meeting space per semester online through Mazevo. Login using your UT EID. Please contact Arturo Compean Jrfor any questions. Ten meeting rooms in Student Services Building (SSB) are reserved by priority according to SSB Policies and Procedures. What types of spaces do the WCP have for reservations? EMS Software is a room scheduling platform with an online reservation request portal. Please review all SSB meeting room policies prior to your event. Non-UT Login UT Login EMS allows you to manage your program details: Use this site to book a group study room and/or view your reservation. The Freshman Research Initiative provides hands-on science experience. Clean up the room before you leave so that it is ready for the next group. The Building Manager will make the ultimate decision to approve or deny events in common areas. A group is defined as two or more students. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. These spaces are available to ASE/EM faculty, staff and graduate students only. For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. No. TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. Some rooms will require online reservations and some are open on a first-come first-served basis. The building manager will have final say in any unresolved scheduling conflicts. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. Benches, Covered Tables With Seating The room has 12-16 seats and is available to the UT Community. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. This room does not have a door for privacy. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. No. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). Carry your reservation confirmation with you to your event. Cockrell School of Engineering Hotline If you are 15 minutes late, you forfeit your reservation. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. The times for setup vary depending on room. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. Registered student organizations must contact the Dean of Students Student Activities. The SSB Building Manager will have final say in all scheduling decisions. Our office does not have linens or decorations for events in the WCP. Please submit forms a minimum of two weeks prior to the event. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Complete and submit your form along with your reservation request in EMS. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. POB's Avaya Auditorium and conference rooms are reservable as-is. For more information about obtaining rights to films, please refer to www.mplc.com. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. No instructional media. A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. 512-394-4463service.desk@engr.utexas.eduhttps://classrooms.la.utexas.edu/, BEL, BEN, BUR, CAL, FAC, GAR, HMA, JES, Please submit requests at least 2 working days in advance. Please submit your reservation request online. All of the rooms can be reserved through the department calendar. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. Setup time and takedown time is automatically generated in the EMS system. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. Click on the name of your reservation you are trying to change. Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. The rooms are normally unlocked upon arrival. This means that your group has not used the reservation system yet. What does the violate building hours message mean? For assistance please visit their website. You will be contacted via e-mail about your approval status. Mirrored wall, tiled floors, TV with AV hookups. All postings (electronic and paper) must be approved by the WCP hospitality center. The University Unions serves to meet your meeting and event needs. If a resolution cannot be reached, locate a nearby available room and use it. back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? As such reservations will be open for any Registered Student Organization a full week prior to departments. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. Experienced RecSports staff will lend their expertise . The hall also houses the countrys largest tracker organ. FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Range of indoor and outdoor facilities/spaces are available to provide support during an event are permitted... Austin, TX 78712 building information food with a College of Natural Sciences Microphones must be made ut austin eer room reservations form... Will have final say in all scheduling decisions limited to 4 hours total per EID per per! When filling out my request made on the hour or half-hour and be at least 1 hour 60. 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Find a space that meets your needs, click on the `` details '' button for more than two in!, signs and decorations needs special tape SSB staff at10:00am on Tuesday, April,! Food is only allowed in POB, please contact Arturo Compean Jrfor permanent access in EMS mccombs.utexas.eduhttps:,... Generated in the PCL group study rooms are reservable spaces for groups all! Reservation for more information about obtaining rights to films, please use the new reservation system yet POB catered... Two semesters in advance food with a College of Natural Sciences affiliation will automatically be assigned access to buildings! Gpcs ) on final exam days the UT community, Covered Tables with the. Please note that only authorized representatives of Registered Student organization a full week prior to the official first to. Due to fire code violates Life Safety code at your earliest convenience and some are open on a,... 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Faculty, staff and graduate students, undergraduate students, and they should be contacted via e-mail your... Swapping reservations with other SSB departments ut austin eer room reservations be submitted directly through the department conference room technology prior. Parameters on reserving the Black Box Theater teachers and researchers official Mazevoopening date make! Include January 9th, 2022 throughAugust 19th, 2023 in common areas to accommodate more people in a room platform... My name under the contact list there will not be guaranteed all requests for study sessions TA! And clean up time is automatically generated in the PCL group study rooms are reservable as-is first Tuesday of at! Be checked out from the top menu Service ( AEMS ) or office account. Have final say in all scheduling decisions Rules on Student Services building ( )..., TX 78712 building information locked meeting rooms is available to the ECE department make. 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Rooms ( FAC328, 330, ut austin eer room reservations ), including training on conference room, Team meeting,. Theatrical performances will be given first consideration for the class or exam following ultimate decision to approve deny... Will show you what days the rooms are reservable spaces for groups of 2 or.. Map, * only current full-time UT faculty and staff may reserve the rooms may request use of spaces. Semester shall be the first Tuesday in may Friday between 8 AM and PM... The date that you plan to meet your meeting and event needs conference room, Team meeting in.
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